This utility will add a new Date Range and insert prices into the new date range based on the selections and choices made. As an example, all accommodation suppliers who have not given rates beyond 31 December 25 are going to have 5% added to all rates, extend them to 30 September 25 and set them as ‘Provisional’.

It is not possible to "extend" an existing date range simply by changing the end date. The only way a date range can be extended is to add a new range with the start date being the first date after the current expiry, and the end date being the date entered in the Extend Rates screen.

Extend Rates

1. Select menu Home > Product > Product Utilities > Rate Maintenance > Extend Rates.

   1. From Products click the Product Utilities menu to expand it:

      

   2. Select the Rate Maintenance menu to expand it:

      

   3. Select the Extend Rates option to filter selection and display results on screen:

      

2. On the Extend Rates screen the Filter Tab will open, enter a date range for Rates Based On and Based To, select required filter fields to narrow search results.

   

3. Select the Analysis Tab, expand the Analysis Fields to select required Analysis Code checkboxes.

   

4. Check the completed screens.
5. View returned results either:
   1. Click on the Results Tab, or

      

   2. Select the Search button.

      

6. Click Save to keep the changes.

   

7. A further Extend Rates screen will show, fields can be selected controlling how the rate is to be extended. See Extend Rates Second Screen for field selections.
8. Click Save to keep the changes.

   

Product options can be updated in bulk by selecting the required filters. Below are the filter selections available when using Extend Rates in Rate Maintenance.

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This section is for selecting specific rates within the services selected.

The following selection fields are available:

Based On & Based To

A From Date/To Date selection. The date ranges of the rates to be extended.

As an example, rate period 01 January 2025 - 31 March 2025 is being extended to 30 September 2025. The Based On date is the first rate date for the rate period, and the Based To date selects the last rate date for the rate period.

Cost Currency

Rates with the selected Cost Currency.

NOTE: Leave blank to select all Cost Currencies.

Sell Currency

Rates with the selected Sell Currency.

NOTE: Leave blank to select all Sell Currencies.

Product

This section is for selecting the services that are going to have rate maintenance performed.

With the exception of the Service Code (which is a Multi List Select)

Selection Fields Available	All selections are From/To (Alphabetically)
Location Code (From/To)	To select locations, users can use the dropdown selection, providing a full list of locations, or manual entry of the three character location code can be used. Using this field will filter all products/services that are from/to the specified location.
Supplier Code (From/To)	Selection of Suppliers can be done by using the dropdown selection, typing the Supplier Code, or by searching for the Supplier using the search button.
(Option) Code (From/To)	A specific option code for the product option.

Service

All Service types or selected Service types.

Rate Status

All or selected Rate Statuses.

Price Code

All or selected Price Codes.

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The 6 Product Analysis fields and 6 Supplier Analysis fields are grouped in this section. By default, all analysis codes within each heading are checked. To select specific analysis codes, click on the + next to the analysis code name and select/unselect codes as required.

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Extend Rates, has a second selection screen which controls the date the rate is to be extended to and how the extended rate is to be applied and possible changes can include currencies, cost/sell changes and rounding, price codes, exchange rates and taxes, and how the mark up is to be set. The description of all fields in this screen are given below.

Valid To

The Date the extend rate is to apply to.

Cost Currency

Select the required cost Currency, if no change keep the field blank.

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FIT Cost

Change By

This field refers to the FIT Cost Rate field in the Service Rates screen. A numeric value can be entered into this field

%

The two choices available from the drop-down indicate whether the value in the Change FIT Cost field is a percentage (%) or a currency amount (Flat Rate). The combination of these two fields will adjust the values of the FIT Cost column in the Service Rates screen.

Round To Nearest

There are 6 choices available from the drop down. They are: None-No rounding, One Tenth-Nearest 0.10, One Half-Nearest 0.50, One-Nearest 1.00, Five-Nearest 5.00 or 10-Nearest 10.00. Rounding is on the basis of up to .5 round down; over .5 round up.

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Groups Cost

Change By

This field refers to the Group Cost Rate field in the Service Rates screen and can have a numeric value entered.

%

The two choices available from this drop-down, indicates whether the value in the Change Groups Cost field is a percentage (%) or a currency amount (Flat Rate). The combination of these two fields will adjust the values in the Group column in the Service Rates screen.

Round To Nearest

There are 6 choices available from the drop down. They are: None-No rounding, One Tenth-Nearest 0.10, One Half-Nearest 0.50, One-Nearest 1.00, Five-Nearest 5.00 or 10-Nearest 10.00. Rounding is on the basis of up to .5 round down; over .5 round up.

Sell Currency

Choices are to Retain Existing Currency or Change To. If "Change To" is checked, the new cost currency can be selected from the drop down.

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FIT Sell

Change By

This field refers to the FIT sell rate and can have a numeric value entered.

%

This drop-down determines how the value in Change FIT Sell value will be applied:

Percentage	The value will be applied as percentage to existing FIT Sell Rates.
Mark Up %	The value will be applied as a markup % to the FIT Costs
Flat Rate	The value will be applied as a flat rate (currency amount)

Round To Nearest

There are 6 choices available from the drop down. They are: None-No rounding, One Tenth-Nearest 0.10, One Half-Nearest 0.50, One-Nearest 1.00, Five-Nearest 5.00 or 10-Nearest 10.00. Rounding is on the basis of up to .5 round down; over .5 round up.

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Groups Sell

Change By

This field refers to the Group Sell rate and can have a numeric value entered.

%

This drop-down determines how the value in Change Groups Sell value will be applied:

Percentage	The value will be applied as percentage to existing Group Sell Rates.
Mark Up %	The value will be applied as a markup % to the Group Costs
Flat Rate	The value will be applied as a flat rate (currency amount)

Round To Nearest

There are 6 choices available from the drop down. They are: None-No rounding, One Tenth-Nearest 0.10, One Half-Nearest 0.50, One-Nearest 1.00, Five-Nearest 5.00 or 10-Nearest 10.00. Rounding is on the basis of up to .5 round down; over .5 round up.

Exchange Rate

If the buy and sell currencies in the service are different, then the exchange rate used to calculate the rate can be updated here (see Apply Different Buy/Sell Currencies).

Rate Status

If retain existing is selected no further selections are required for this field, the existing rate status of the price code/date range will be retained. However if 'Change To' is selected there are 5 choices from the drop-down enabling the rate status to be changed to:

Closed	The Rate Status will be changed to Closed
Confirmed	The Rate Status will be changed to Confirmed
Manual	The Rate Status will be changed to Manual
Provisional	The Rate Status will be changed to Provisional
Terminal	The Rate Status will be changed to Terminal

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Options

Set Apply Markup

This choice can update the ‘Sell With Markup’ flag. The options are Retain Flag, Set Flag or Clear Flag.

Retain will keep the Mark up flag as set in the existing rate, Set Flag will set the Sell With Markup Flag ‘On’, or Clear Flag will set the ‘Sell With Markup Flag ‘Off’

Update Pax Breaks

Checking this box ensures that all rates that are against any existing Pax Breaks are also updated.

Always Round Up

When checked, any rounding will always be up.

Attach Taxes

This field gives the choice of either retaining any existing taxes that have already been attached, have no taxes attached (None) or Attach Taxes selected.

Taxes

When the ‘Selected’ radio button (in Attach Taxes above) is checked, the list of available taxes displays and the applicable tax(es) can be checked.